Boost your Hiring Strategy with Employee Referral Forms

Today, companies are finding it more challenging than ever to attract top talent. One of the most effective tools is the employee referral form, a simple yet powerful way to tap into the networks of your existing workforce.

This way, you can gain access to a broader pool of potential candidates who come pre-vetted to some extent and are more likely to fit well within your organizational culture.

This article explores how you can create effective employee referral forms that not only streamline your hiring process but also enhance the overall quality of your recruitment efforts.

What is an Employee Referral Form?

An employee referral form is a tool used by companies to facilitate the hiring process through recommendations from their current employees. This form is typically filled out by an employee to recommend someone they know for a position within the company. The purpose of the form is to collect relevant information about the candidate, such as their qualifications, work experience, and the relationship with the referrer. This makes it easier for HR departments to assess and follow up with potential candidates.

Key components of these forms often include:

• Candidate's Information: Name, contact details, and the position they are being referred for.

• Referrer's Information: Name and department of the employee making the referral.

• Relationship and Recommendation: Details about how the referrer knows the candidate and why they believe the candidate is a good fit for the role.

• Candidate's Resume: A section for attaching or linking to the candidate’s resume.

• Additional Notes: Any extra information that might help in the evaluation process.

Why Employee Referral Forms Are Important?

Employees typically refer candidates whom they believe will fit well with the company culture and can handle the job requirements, which leads to better retention rates and job performance. In fact

Using an employee referral program, the time-to-hire for referred candidates is 30% faster compared to other recruiting channels.

Major benefits include:

• Increased Engagement: When employees participate in the referral process, they feel more involved and invested in the company’s growth.

• Improved Candidate Quality: Referrals often lead to candidates who integrate more smoothly into the company culture, as they usually have a pre-existing understanding of the company through their referrer.

• Cost Efficiency: Referrals can reduce the costs associated with hiring, such as advertising positions and spending on recruitment agencies.

Step-by-Step Guide to Create Employee Referral Forms

Here is a simple guide to create effective employee referral forms.

Step 1: Choose an Online Form Builder

The first step is to select a versatile form builder. For me, involve.me is the best online form maker due to its simple interface, extensive templates, and customization options.

First, visit the involve.me website and click "Register" at the top right corner. Follow the prompts to set up your account. Once completed, you'll have your own involve.me account, giving you access to all its features based on your selected plan.

Step 2: Select Template

involve.me provides various templates that can serve as a starting point for your referral form. Consider the specific requirements of the role and your company culture when selecting a template.

Step 3: Customize and Add Questions

Once you've chosen a template, you can modify it to fit your needs. Use the drag-and-drop editor to add, remove, or rearrange elements.

Types of Questions to Include:

Gather basic details such as name, contact information, and qualifications. This helps in initial screening and ensures all pertinent information is collected.

Incorporate a feature that allows candidates to upload their CV. This makes it easy to review qualifications in depth and facilitates a smoother recruitment process.

Include fields for the referrer’s details, such as their name, department, and relationship to the candidate. This information is crucial for tracking the success of your referral program and rewarding successful referrals.

Step 4: Preview and Publish

Before making your employee referral form live, it's essential to ensure that it is free from errors and is as comprehensive as possible. Go through every field to ensure that all necessary questions are included and correctly formatted. Here is the employee referral form I created using involve.me template:

Step 5: Distribute the Form

The success of an employee referral program heavily depends on how well the referral form is distributed and how motivated employees are to participate.

• Email Campaigns: Send out an email blast to all employees with a link to the referral form and instructions on how to use it.

• Intranet Posting: Make the form link easily accessible by posting it on the company intranet.

• Regular Reminders: Remind employees about the referral program regularly through meetings, newsletters, or company-wide announcements.

Final Words + More Templates

This guide has outlined the steps to create, customize, preview, publish, and distribute an effective employee referral form using involve.me. Incorporate employee referral forms into your recruitment strategy to improve your hiring process, candidate quality, and foster a more engaged workforce.

Did you know that involve.me offers a wide variety of templates beyond employee referral forms? These include customer feedback forms, quizzes, and more, which are suitable for various recruitment and HR processes.

Explore involve.me today and start creating online forms to transform your business processes!